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Sound familiar?

  • Today: Payment day is chaos. Requests arrive by WhatsApp, email and paper, and nobody knows which ones have already been approved.

    With Bespoke: Every request follows a single path: approval, SPEI payment and receipt.

  • Today: You don't know how much you earn on each job site until it is finished. What was invoiced, collected and paid lives in different files.

    With Bespoke: What was invoiced, collected and paid on each job site, up to date and in one place.

  • Today: Subcontracts go over budget and nobody notices until the final estimate.

    With Bespoke: Progress and margin of each subcontract, calculated on the spot.

  • Today: Vehicles, machinery and equipment with insurance and inspections that expire without warning.

    With Bespoke: Automatic alerts before an insurance policy or an inspection expires.

Real case

An infrastructure construction company with job sites in several states.

When they came to us, their supplier payments went through email and spreadsheets between the job site, management and finance. Today every peso follows a single path:

  1. Request

    Whoever is on site requests the payment with all the information and the supplier's invoice.

  2. Approval

    Management gets the notice, reviews the amount and concept, and approves or rejects.

  3. Payment

    Finance authorizes and payments go out automatically via SPEI or with your bank's layout, each with its receipt linked to the batch.

  4. Reconciliation

    Each payment is marked as reconciled and the batch is closed.

  5. Report

    Each job site's cash-flow ledger shows what was invoiced, collected and paid per period, with the real margin.

Since 2022

Building this platform with them without a pause, adding new modules.

Today their suppliers check their payments and upload up-to-date paperwork in their own portal, so every payment goes out on reliable data, automatically.

  • Articles of incorporation
  • Tax status certificate
  • Bank account statement
  • Proof of address
  • Official ID
  • And more

Modules a construction company usually needs

Software adapts to your operation, not the other way around: these modules are the starting point, and we fit them to your workflows.

  • Payment batches

    Requests, approvals by area and automated payments via SPEI.

  • Supplier directory

    Contacts, bank accounts, credit terms.

  • Supplier portal

    Every supplier checks their payments and uploads up-to-date paperwork, without calling finance.

  • Customer purchase orders

    The agreed items and their amounts.

  • Work orders and subcontracts

    Progress per item and margin calculated on the spot.

  • Budget and cost centers

    Each job site's spending against the plan.

  • Cash-flow ledger per job site

    Invoiced, collected and paid per period.

  • Assets

    Vehicles, machinery and equipment, with expiry alerts.

  • Staff

    Vacations, leave and loans to employees.

By the numbers

Experts in construction software and supplier payment automation

What we have already built and run for companies like yours.

  • 2022 Project start · in continuous development
  • +1,000 Suppliers in the system
  • Portal Supplier portal, online
  • SPEI Automated payments

What you get today

To start faster and for less, we build your system on Hokkaido, our own platform (or from scratch, if you prefer): what every system needs (users, permissions, files, reports, notifications, security) is already built and tested. So your project goes entirely into what is only yours. First version in 4 to 6 weeks, at a fixed price.

What we build for you

Your operation

Your workflows, your rules, your reports. Designed with you, around how your team works.

  • Payment batches
  • Supplier directory
  • Supplier portal
  • Customer purchase orders
  • Work orders and subcontracts
  • Budget and cost centers
Already built and proven

The foundations

What every system needs, already in production. Pick a block to see what it includes.

  • Passkeys
  • Two-factor authentication
  • Idle lock
  • 365-day sign-in history
  • Group-based roles
  • Full isolation between companies

Hokkaido is an option, or we build from scratch to your specification. Explore the platform, the client portal and the service plan →

  • 4 to 6 weeks First version
  • Fixed price Per stage, no surprises
  • AI assistant On your own data

AI assistant

Ask your job site

Management, finance and site managers query the operation in plain language, right from the system.

  • Answers as you

    Same permissions: a site manager only sees their own job site.

  • Never changes your data on its own

    It proposes changes and you confirm them.

  • Totals and Excel in seconds

    Tables and reports in seconds, ready to download.

  • With budgets and limits

    Each company sees its monthly usage.

Assistant Example

How much have we paid on the Monterrey job site this month?

So far this month we have paid $1,284,500 on the Monterrey job site. Breakdown by supplier:

SupplierPaid
Concrete and aggregates$612,000
Steel and hardware$438,500
Machinery rental$234,000
Download Excel

Which payment requests are still unapproved?

There are 3 requests waiting for approval:

No.SupplierAmountAge
SP-0412Concrete and aggregates$85,0005 days
SP-0418Steel and hardware$132,4003 days
SP-0421Machinery rental$46,8001 day

Which vehicles have insurance about to expire?

These 3 vehicles have insurance expiring within the next 60 days:

VehicleExpires
Dump truck 12November 15
Pickup 04November 28
Crane 02December 9

Register the payment request for this invoice.

I read the attached invoice and filled in the request. It gets created when you confirm.

New payment request · Monterrey job site

Concrete and aggregates · $85,000 · Invoice A-1042

Client portal

Your whole project, in one portal

Every client has a private portal with us, with their own user, passkeys and two-factor authentication.

  • Help desk

    Tickets with priority and follow-up.

  • Uptime and monitoring

    Your platform's status and incidents from the last 90 days.

  • Deliveries

    Source code and documentation for every stage, downloadable. The system is yours.

  • Guides, videos and backups

    Your team's training by chapter, technical and user guides, and your backups in plain sight.

  • Quotes and their status

    Every proposal, its scope and its status, in one place.

  • Service plan with a measurable SLA

    First response in under 4 business hours, 99.5% availability, compliance visible every month.

Method

How we put your operation in order

  1. 01 Digitize

    Every piece of data is captured once, in the system, not in Excel or WhatsApp.

  2. 02 Standardize

    One flow and the same rules for every area, with clear owners.

  3. 03 Optimize

    With the information in plain sight, we remove steps and bottlenecks.

  4. 04 Automate

    Alerts, reports and AI assistants take over the repetitive work.

Let's optimize your operation

Add value to your business with a system built to your measure.

Message us on WhatsApp
Let's talk about your operation

Get in touch

Message us on WhatsApp, call us or email us, and we'll set up a free, no-commitment 30-minute video call.

Chat with us now
call us

Sales line by phone, Monday to Friday, 9:00 to 18:00 Mexico City time. Client support according to your service plan.

+52 55 6500 0520

email us

Tell us about your project. You'll get a reply within 24 hours

hola@bespokecode.mx