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Sound familiar?

  • Today: Every quote is built by hand in Excel, with prices nobody knows are current.

    With Bespoke: Quotes from a price matrix covering equipment, labor and freight, in minutes.

  • Today: The approved order never reaches purchasing, production and the warehouse the same way.

    With Bespoke: The order turns into purchase and production orders without re-entering anything.

  • Today: You don't know which inventory is free, reserved or in transit.

    With Bespoke: Stock by warehouse with reservations and transfers, always balanced.

  • Today: Approvals get lost in email and nobody knows where an order stands.

    With Bespoke: Every approval has an owner and an instant notice, even from Telegram.

Real case

A commercial refrigeration company that equips, installs and maintains self-service retail chains.

When they came to us, their quotes, orders and warehouse lived in separate spreadsheets. Today every project follows a single path:

  1. Quote

    Sales builds the quote from the price matrix: equipment, labor, freight and lifting, in pesos or dollars.

  2. Order

    The won quote becomes an order and goes through administrative review and finance approval.

  3. Purchasing and production

    The order generates purchase orders to suppliers and production orders, each with its own approval.

  4. Warehouse

    Goods receipt, reservations per project and transfers between warehouses, with a serial number per component.

  5. Delivery note

    Logistics plans, confirms and dispatches each delivery note to the job site, with its PDF document.

Since 2024

Building this platform with them, adding modules at every stage.

Today their operation runs on more than 10,000 products in the catalog, from quote to delivery.

  • Quotes
  • Orders
  • Purchase orders
  • Production orders
  • Warehouse
  • Delivery notes
  • Job site calendar
  • Cost ledger

Modules a manufacturing and distribution company usually needs

Software adapts to your operation, not the other way around: these modules are the starting point, and we fit them to your workflows.

  • Quotes

    With won, review and approval flow.

  • Price matrix

    Costs per format and prototype: equipment, labor, freight and lifting, in pesos or dollars at the day's exchange rate.

  • Orders

    With fulfillment level per order and per line.

  • Line rules

    Automatic rules that decide what gets purchased and what gets produced.

  • Document conversion

    From quote to order and from order to purchase and production orders, without re-entering data.

  • Import and export

    Orders to and from Excel.

  • Purchase orders

    Sent to the supplier, with partial or full receipts.

  • Production orders

    From approval to supply and production.

  • Product catalog

    New products reviewed by engineering, purchasing and finance.

  • Warehouse

    Receiving, reservations, transfers and dispatch with serial numbers.

  • Delivery notes

    Planning, confirmation and dispatch to the job site, with PDF.

  • Project management

    Every project with its budget, purchases and deliveries.

  • Job site calendar

    Scheduled visits and field work.

  • Cost ledger

    The real cost of every project.

  • Tickets and approvals

    Requests with owners and approval from Telegram.

  • Automated payments via SPEI

    Approved purchase orders are paid via SPEI, with the receipt linked to each order.

By the numbers

Experts in manufacturing, distribution and inventory control software

What we have already built and run for companies like yours.

  • 2024 Project start · in continuous development
  • +10,000 Products in the catalog
  • 1 sistema From quote to delivery note
  • Al momento Approvals with instant notice

What you get today

To start faster and for less, we build your system on Hokkaido, our own platform (or from scratch, if you prefer): what every system needs (users, permissions, files, reports, notifications, security) is already built and tested. So your project goes entirely into what is only yours. First version in 4 to 6 weeks, at a fixed price.

What we build for you

Your operation

Your workflows, your rules, your reports. Designed with you, around how your team works.

  • Quotes
  • Price matrix
  • Orders
  • Line rules
  • Document conversion
  • Import and export
Already built and proven

The foundations

What every system needs, already in production. Pick a block to see what it includes.

  • Passkeys
  • Two-factor authentication
  • Idle lock
  • 365-day sign-in history
  • Group-based roles
  • Full isolation between companies

Hokkaido is an option, or we build from scratch to your specification. Explore the platform, the client portal and the service plan →

  • 4 to 6 weeks First version
  • Fixed price Per stage, no surprises
  • AI assistant On your own data

AI assistant

Ask your operation

Sales, purchasing, warehouse and management query the operation in plain language, right from the system.

  • Answers as you

    Same permissions: each area only sees its own data.

  • Never changes your data on its own

    It proposes changes and you confirm them.

  • Totals and Excel in seconds

    Tables and reports in seconds, ready to download.

  • With budgets and limits

    Each company sees its monthly usage.

Assistant Example

Which approved orders are still not fully fulfilled?

There are 3 approved orders with pending fulfillment:

OrderProject% fulfilled
PED-1043Tienda 21472%
PED-1051Tienda 18845%
PED-1058Tienda 30190%
Download Excel

How much free inventory of this evaporator do we have across all warehouses?

You have 41 free units of evaporator EVA-18K in total:

WarehouseFreeReservedIn transit
Almacén Norte1860
Almacén Centro231012

Which purchase orders arrive this week?

3 purchase orders arrive this week:

POSupplierDate
OC-2231Compresores del BajíoTuesday 3
OC-2236Aceros y perfilesWednesday 4
OC-2240Compresores del BajíoFriday 6

Build the delivery note for the Tienda 214 project with what is reserved.

I built the delivery note from what is reserved in the warehouse. It is created when you confirm.

New delivery note · Project Tienda 214

Almacén Norte · 6 lines · PED-1043

Client portal

Your whole project, in one portal

Every client has a private portal with us, with their own user, passkeys and two-factor authentication.

  • Help desk

    Tickets with priority and follow-up.

  • Uptime and monitoring

    Your platform's status and incidents from the last 90 days.

  • Deliveries

    Source code and documentation for every stage, downloadable. The system is yours.

  • Guides, videos and backups

    Your team's training by chapter, technical and user guides, and your backups in plain sight.

  • Quotes and their status

    Every proposal, its scope and its status, in one place.

  • Service plan with a measurable SLA

    First response in under 4 business hours, 99.5% availability, compliance visible every month.

Method

How we put your operation in order

  1. 01 Digitize

    Every piece of data is captured once, in the system, not in Excel or WhatsApp.

  2. 02 Standardize

    One flow and the same rules for every area, with clear owners.

  3. 03 Optimize

    With the information in plain sight, we remove steps and bottlenecks.

  4. 04 Automate

    Alerts, reports and AI assistants take over the repetitive work.

Let's optimize your operation

Add value to your business with a system built to your measure.

Message us on WhatsApp
Let's talk about your operation

Get in touch

Message us on WhatsApp, call us or email us, and we'll set up a free, no-commitment 30-minute video call.

Chat with us now
call us

Sales line by phone, Monday to Friday, 9:00 to 18:00 Mexico City time. Client support according to your service plan.

+52 55 6500 0520

email us

Tell us about your project. You'll get a reply within 24 hours

hola@bespokecode.mx